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How business collaboration software brings organisations together

Organisations big and small are making the improvement of collaboration a priority, as workforces need to work closely with their suppliers, partners and clients around the world.

We discuss the primary uses for business collaboration software and explore its potential deployment in multiple business areas.

Manage projects

Team meeting project management business collaboration Kahootz

Project managers deal with many components on a daily basis, including defining the project scope, planning, allocating tasks, managing their team and budgeting, which means that, at times, their workload can become overwhelming.

With that being said, project managers are the individuals that could benefit most from using business cloud collaboration software like Kahootz. Their communication methods can be improved and managed in a centralised location. This allows them to streamline their communication process outside of traditional methods, which, in turn, boosts overall productivity and transparency between their clients and team members.

Stakeholders will no longer have to sift through emails and look at multiple tools to find specific messages. With collaboration software, files can be found and archived in one place, making communication more efficient.  

Enable remote working

In recent years, the workplace dynamic has seen a transformation. Employees are increasingly being given the option to work remotely and are not required to be in the same location as the rest of their team in order to complete tasks.

Time and distance are no longer a limit to productivity, as all work and conversations are saved in the cloud and are accessible anytime, anywhere. Cloud collaboration enables remote workers to be more flexible with their time because they spend less time travelling to a specific location and can choose when and where they work.

Having files in the cloud means employees can work simultaneously on the same file at the same time as other team members. Any updates are done in real-time, which makes the work process more efficient.

According to a study by Gallup, 43% of employees are less likely to feel burnout when they are given the responsibility to manage their workload. Also, when employees are able to work remotely and feel trusted by senior management or C-suite level, they become more engaged.

Make operations more scalable

Utilising cloud technology in your business allows you to easily upscale or downscale your IT requirements. As the cloud is a network that uses the internet and remote servers, gone are the days where your capacities are limited due to a lack of server space.

As your business grows and changes, your existing IT resources also needs to adapt. Traditionally, investing in IT infrastructure for your business would have been an expensive process. Cloud collaboration software, however, is a more economical option compared to buying physical servers for a private business network as the vendor carries the cost of managing the servers.

Using the cloud also means your storage capacity is potentially limitless. Scaling up is more straightforward for a cloud collaboration software, like Kahootz, as the provider can customise the capacity for users, storage and operations for each business depending on their requirements.

Access large files

In the majority of cases, sending large files is incompatible with email hosts due to internal IT restrictions and firewalls. Large files require a separate software or tool to be used in order to upload and send. Cloud collaboration can replace external file-sharing tools and lead to less reliance on emails. Files in the cloud can conveniently be accessed, shared and managed by users of your choosing.

When all the files are in one place, it creates a more unified system and a single source of truth.  Also, there is less likely to be any data disparity, as users do not have to look for files in multiple locations or devices.

Also, employees can work on giant projects and access large files, without worrying about download speed or waiting for big files to be shared back and forth.

The next step

To keep up with the digital transformation in the workplace, exploring options such as cloud-based business collaboration software can be the best way forward.

Kahootz goes beyond simple file sharing, by including features such as:

  • Surveys: Project managers can use this tool to gain valuable feedback about their clients’ experience throughout the project. Or by tender managers to gain information from potential bidders. All the data collected from surveys are kept secure and protected in a private online environment.
  • Task List: A useful feature for managers, to allocate specific task assignments to each member of the team. Or to ensure that suppliers complete processes within a certain timeframe.
  • Calendars: Separate calendars can be created for multiple purposes, such as personal schedules, meeting room allocations, project deadlines and much more.
  • Forums: Creating forums encourages engagement and discussion. This feature is a good way for organisations to keep conversations with their external partners in one place, rather than across multiple long email chains.

Request a demo of Kahootz and find out why organisations such as the NHS, Ministry of Defence and more are using the platform to collaborate across multiple organisations.

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