Across most organisations, knowledge already moves through WhatsApp groups, social channels and email threads that no one governs. Kahootz brings that activity to a secure social intranet, where teams share, discuss, and build communities within a workspace you control.
Most organisations with distributed teams end up with knowledge scattered across inboxes and chat apps.
Kahootz replaces that chaos with one secure, governed workspace, helping teams share information, collaborate on documents and keep control of access and audit trails.
Kahootz adds the community layer that SharePoint is not built for: forums, groups and stakeholder discussion in a secure workspace.
That makes it a stronger fit for organisations that need to collaborate beyond their internal teams with partners, suppliers and external stakeholders.
Kahootz gives organisations a governed social layer for stakeholder engagement, with forums, communities of practice and controlled collaboration in one secure workspace.
It combines access controls, audit trails, configurable permissions and UK data sovereignty, so engagement can extend beyond internal teams without weakening governance.
When the NHS needed to connect hundreds of thousands of health and care professionals, collaboration often sat in Facebook groups and email threads beyond central control.
FutureNHS, built on Kahootz, replaced that with a secure social intranet where governed forums and communities support knowledge sharing across the sector. By October 2025, it had reached 500,000 members, showing that openness and security can scale together.
Kahootz is available through the Government’s G-Cloud framework. That means you can procure it directly, without running a lengthy tender process.
A social intranet adds forums, blogs, profiles and activity feeds to a traditional intranet, so people can discuss, contribute and find expertise, not just read files. It turns the intranet from something people are told to use into a place they choose to use.
Kahootz is ISO 27001 certified, UK hosted and available through G Cloud, with trusted use across the NHS, central government and the Ministry of Defence. It combines strong access controls and audit trails with social intranet features, so organisations can enable collaboration without losing governance.
Kahootz and SharePoint complement each other: SharePoint is strong for internal document management, while Kahootz adds the social and external collaboration layer. Inside a Kahootz workspace, teams can co-author Microsoft Word, Excel and PowerPoint files in real time, while keeping discussions, permissions and approvals in one governed place.
Kahootz workspaces can be created in minutes, with no coding or complex setup, and you can start from a template or a blank workspace. Internal and external users can be invited straight away, with access rules set by team or item, so most teams can begin collaborating the same day.
