Secure Access Control

Safeguard your sensitive data, keep unauthorised users and prying eyes away from your most important documents, and manage exactly who can view and access your company’s files with secure access control from Kahootz. Boasting industry-leading access control security, the Kahootz cloud collaboration platform puts you in total control of your data.

Request a demo

An illustration of an SD card with a lock attached to it, indicating that the card is unlocked. The lock is shown with a keyhole and is connected to the SD card by a metal shackle.

What is Access Control?

Access control is a fundamental principle of cybersecurity. As its name implies, it revolves around controlling access, or managing who is allowed to view or interact with digital resources and data. In the same way that physical spaces may have access key cards or guarded entry points that control who comes in and out, digital security access controls oversee access in the digital world.

Access control security comes in various forms but largely revolves around two core concepts: authentication, which is the verification of user identities, and authorisation, which is when users are granted access to certain files. Through these two fundamentals, access control management keeps sensitive data safe and supports cloud-based collaboration – learn more about it here.

Kahootz Access Control Examples

Trusted by the United Kingdom Ministry of Defence (MOD), Kahootz provides strict, granular access control technologies, ensuring that even OFFICIAL-SENSITIVE data remains safe, even in shared online workspaces – a critical feature for collaboration across the defence supply chain.

Work on the same document, at the same time

Secure access control in cybersecurity is imperative and essential for modern-day business operations, particularly in industries that consistently deal with sensitive data and have strict compliance regulations, i.e., healthcare, finance, defence, and law. Without secure controls, unauthorised users could easily gain access to important files, potentially putting people’s personal information at risk and increasing the odds of costly data breaches.

Your Collaboration Site, Your Users, Your Rules

Kahootz ensures you are always in control of your workspaces for document collaboration and file exchange. You can set up new collaborative spaces in an instant, enjoying complete access control over each one, meaning that you get to manage exactly which users have access to which specific files, folders, and pieces of content.

Add on two-step authentication and your own custom password policy for even greater security. Plus, you are free to create as many collaborative workspaces as you like, customising each one to suit your specific business needs, with granular permissions for the most precise, detailed access controls.

An Altogether Safer Cloud Collaboration Service

Free Trial See Pricing

Consistent Management of People, Teams, and Content

After creating a collaborative workspace on the Kahootz secure collaboration tool, you can invite users – both internal and external – to join that space. Each one can be customised with its own membership and team-based roles, thanks to Kahootz’s granular permissions system, with specific edit rights on every folder, file, and feature.

In short, you are in charge of your people, teams, and content, always. This makes it significantly easier to establish and maintain a chain of trust, comply with relevant regulations, and bolster your data security, all while benefitting from stronger, safer, and more efficient collaboration and communication.

Full Audit Trails and Reporting of Membership Activities

Kahootz security makes compliance easy. The platform maintains a complete audit of all workspace and user activity for your records and compliance-meeting needs. That includes all notable events, such as when users download documents, modify content, or log on and access a workspace.

That means you can see who did what at what time, ensuring complete auditability and accountability across the board. With every action being logged and the full transparency that provides, you always have the data you need to comply, collaborate, and respond to incidents in the most efficient way.

FAQs

Kahootz puts you in charge of who can access your own private collaboration spaces, with full control over people, teams, and content, so you can manage exactly who has access to which files and pieces of data at all times.

Absolutely. Kahootz’s secure cloud collaboration platform has already proven itself in sensitive industries such as defence and healthcare, facilitating cloud-based collaboration between primary users and third-party partners, stakeholders, suppliers, and remote staff.

Kahootz maintains a comprehensive audit of all workspace and user activity, including full lists of notable events, such as file downloads, document modifications, login times, etc. It gives you the detailed data you need to remain compliant with even the strictest guidelines.

Kahootz secure access controls include numerous key features to help you maintain complete control over file access, including two-step authentication, completely separate collaborative workspaces, granular permissions, ISO 27001 certification, view and edit rights on every folder and item, and full audit trails.

Testimonial

What Our Customers Say

“Our supply chain is extensive and Kahootz is helping us provide our engineering teams and suppliers with as much flexibility as possible when engaging with them..”

James Findlay
CIO – Hs2

“As we continue to scale our presence in the UK and deepen collaboration across industry, it’s critical that we have the right partners and platforms to operate securely and effectively. We’re pleased to be working with Kahootz as we continue to strengthen our collaboration with partners across the UK.”

Rich Drake
Managing Director of Anduril UK

“We selected Kahootz Enterprise because it met our needs for an affordable, easy-to-use, agile collaboration platform, that could be adapted by our personnel and partners to meet different use cases..”

Bob Armstrong
Head of ICT Futures and Shared Services – Department of Health and Social Care

“The proof that Kahootz truly works has been our ability to empower so many members and staff across so many regions to setup and run their own powerful online communities.”

James Kavanagh
Director RICS Land Group

“Kahootz has also helped speed up decision making. The fact that we can just create a workspace quickly, add some users and know that it’s safe and secure has helped us immensely.”

James Mackenzie
Project and Programme Manager – Havant Borough Council