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Altogether more powerful

Kahootz gives you all the features of an online workspace you'll ever need to collaborate with your partners, suppliers and clients

Multiple tools at no extra cost

Many cloud collaboration tools expect you to purchase expensive add-ons in order to get the most out of their product.

With Kahootz it’s different. You can combine a number of innovative features, enabling you to discover new ways of working – all included in the cost of your license.

From secure file sharing and agile project management, to extranet and tender management portals, you can get started quickly and easily, and add new functionality as your projects evolve. Download our guide to ensure you purchase a cloud collaboration tool that meets your needs.

Features of Kahootz Cloud Software

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Created in seconds, Kahootz workspaces allow you to safely collaborate, and share documents, information and team communications all in one place. All organised in a way that makes sense for your project or online community.

  • Delegated authority for workspace creation and management
  • Controlled access to each discrete workspace
  • Team-based permissions for folders and items
  • User-definable layouts for each workspace
  • Powerful content search across workspaces
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Kahootz’s dashboard builder allows you to display the information that’s most important to you. Keep your colleagues up-to-date with the latest changes in your workspace or add buttons to direct them to key resources.

  • Interactive drag and drop dashboard builder
  • Recently added content and user activity streams
  • Summaries of workspace tasks and upcoming events
  • Track personal tasks, documents reviews and private messages
  • Embed RSS news, video feeds and 3rd party applets
  • Add carousels, icons and countdown timers
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Secure file sharing

Company firewalls and email attachment size restrictions make effective collaboration, especially with external organisations, harder. Kahootz is accredited for government use, making it quick and easy to share files safely, manage documentation and stream sound and video files.

  • Bulk upload and download
  • Direct editing of Microsoft Office documents
  • Document versioning and file locking
  • Document review and approval workflows
  • File level permissions and access control
  • Update alerts and content subscription
  • Full audit trails of document downloads
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Document collaboration

Need to co-author a large document or gather feedback on individual document sections? Originally created for policy development, our Structured Document feature is perfect for any task that requires simultaneous multi-user document editing and stakeholder consultation.

  • Simultaneous document co-authoring
  • Change histories of all document edits, by date range
  • Import and export from/to Microsoft Word
  • Capture feedback, document section-by-section
  • Content formatting and auto numbering
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Discussion forums and comments

Effective team communication is the foundation of good collaboration. Kahootz ensures all your discussions and feedback on specific content are in one place among various other online forum benefits. So your team members can share ideas and see how decisions were reached, and even reply to comments directly from email.

  • Commenting and discussion against all workspace items
  • Targeted customised notifications to relevant users
  • ‘Keep-me-informed’ personalised forum subscriptions
  • Social @mention involvement of specific users and team members
  • Quick polls for voting to seek consensus
  • Private messaging to your team and community members
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Databases and online forms

Lists of information often get locked away in Microsoft Excel files, making them difficult to update in a multi-user environment. Our database feature can be quickly customised for a variety of innovative uses, to help you capture, edit and report on structured data.

  • Customisable online data capture forms
  • Multiple data types and data validation
  • Evaluated columns and traffic light reporting
  • Multi-user editing and column based permissions
  • Data sorting and custom search forms
  • Report generation and bulk data import and export
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Task management

When collaborating towards shared goals, you need to ensure everyone knows what they and others need to do, and by when. Kahootz makes it easy to create task lists and assign tasks against all content, improving transparency on what needs to be done.

  • Assignment of tasks to one-or-more users
  • Scheduled reminders and status notification alerts
  • Set task priority and optional repeat frequency
  • Attach documents and related workspace content
  • Task review by person, workspace, due date and status
  • Personalised My Tasks lists for each member
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Shared calendars

Kahootz allows teams to work more productively between meetings, ensuring all team members are aware of important project milestones, meetings and upcoming events. Integrated telephone conferencing also helps to involve remote workers.

  • Schedule repeating events and reminder notifications
  • Personalise attendee invitation requests
  • Attach meeting notes and related workspace content
  • Assign tasks and record meeting actions
  • Overlay tasks to improve transparency
  • Share and access Kahootz calendars in Microsoft Outlook
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Online surveys are a great way to interview team members, seek ideas and consensus, collect evidence and even simplify performance reporting. Our real-time charts give you instant feedback of views, and our reporting tools enable you to delve much deeper.

  • Multiple question types including choice, rating, score and text
  • Conditional branching with logic-based routing wizard
  • Define open and auto close dates
  • Automatically generate response summary graphs
  • Customise, save and export graph and tabular reports
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Report writer

Effective reporting gives you greater understanding of your team activities and feedback. Our powerful reporting tool makes it simple for managers to analyse and report on activity, people, data stores, survey responses and any other data you hold.

  • Tabular reports with user-selected attributes and group by conditions
  • Graphical reports including bar, radar, line and scatter diagrams
  • Data sorting and conditional filtering
  • Output to PDF, Excel, CSV, HTML, XML, PNG
  • Customise and save frequently used report templates
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Web pages, Wikis and Blogs

As users of web sites, we are all aware the benefits of using rich HTML content of text, images and links to relevant information. Kahootz has a variety of tools to help you collectively develop and share knowledge, project updates, news and team meeting notes.

  • Create and link together rich HTML content pages
  • Organise articles in topic categories you define
  • Publish blog article summaries to selective teams and individuals
  • Subscribe to be notified of updates and comments on articles
  • Display postings by calendar and month lists
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Complementing your existing IT

Kahootz is often used to connect people and teams from inside and outside an organisation. So, to ensure it’s as easy as possible for everyone to work with you, we’ve made sure that users don’t need to download and maintain any special software to use Kahootz.

  • Works with any modern browser
  • Accessible from any PC, Mac, mobile or tablet
  • Seamless integration with all popular email clients
  • Direct editing of files from Kahootz in desktop Microsoft Office
  • Sharing of Kahootz calendars within Microsoft Outlook
  • Inclusion of RSS news and video feeds


What Our Customers Say

"Our supply chain is extensive and Kahootz is helping us provide our engineering teams and suppliers with as much flexibility as possible when engaging with them.."

“We selected Kahootz Enterprise because it met our needs for an affordable, easy-to-use, agile collaboration platform, that could be adapted by our personnel and partners to meet different use cases..”

“The proof that Kahootz truly works has been our ability to empower so many members and staff across so many regions to setup and run their own powerful online communities.”

“Kahootz has also helped speed up decision making. The fact that we can just create a workspace quickly, add some users and know that it’s safe and secure has helped us immensely.”

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Join hundreds of thousands of people across public sector organisations, enterprises and not-for-profits
who are using Kahootz to collaborate anytime, anywhere. No upfront commitment required.