Altogether more powerful
Kahootz gives you all the features of an online workspace you’ll ever need to collaborate with your partners, suppliers and clients
Multiple tools at no extra cost
Many cloud collaboration tools expect you to purchase expensive add-ons in order to get the most out of their product.
With Kahootz it’s different. You can combine a number of innovative features, enabling you to discover new ways of working – all included in the cost of your license.
From secure file sharing and agile project management, to extranet and tender management portals, you can get started quickly and easily, and add new functionality as your projects evolve. Download our guide to ensure you purchase a cloud collaboration tool that meets your needs.
Features of Kahootz Cloud Software
Workspaces
Created in seconds, Kahootz workspaces allow you to safely collaborate, and share documents, information and team communications all in one place. All organised in a way that makes sense for your project or online community.
- Delegated authority for workspace creation and management
- Controlled access to each discrete workspace
- Team-based permissions for folders and items
- User-definable layouts for each workspace
- Powerful content search across workspaces
Secure file sharing
Company firewalls and email attachment size restrictions make effective collaboration, especially with external organisations, harder. Kahootz is accredited for government use, making it quick and easy to share files safely, manage documentation and stream sound and video files.
- Bulk upload and download
- Direct editing of Microsoft Office documents
- Document versioning and file locking
- Document review and approval workflows
- File level permissions and access control
- Update alerts and content subscription
- Full audit trails of document downloads
Document collaboration
Need to co-author a large document or gather feedback on individual document sections? Originally created for policy development, our Structured Document feature is perfect for any task that requires simultaneous multi-user document editing and stakeholder consultation.
- Simultaneous document co-authoring
- Change histories of all document edits, by date range
- Import and export from/to Microsoft Word
- Capture feedback, document section-by-section
- Content formatting and auto numbering
ACCESS CONTROL
Kahootz access control lets you decide exactly who can view, edit or download your most sensitive information, with permissions set at workspace, folder and file level. It’s trusted by the UK Ministry of Defence to keep OFFICIAL-SENSITIVE data safe, even when teams span multiple organisations.
- Granular permissions by workspace, folder and file
- Team-based roles and membership control
- Two-step authentication options
- Custom password policies
- Full audit trails of user activity
- Trusted by the MOD for OFFICIAL-SENSITIVE data
VIRTUAL DATA ROOMS
Kahootz virtual data rooms give you a secure repository for this exchange, with controlled access at every level and full visibility of every download. Pre-built workspace templates mean a new data room is ready in minutes, not days.
- Pre-built templates for fast setup
- Controlled access at workspace, folder and content level
- Full audit history of submissions and downloads
- Simultaneous notifications to all parties
- Searchable FAQ databases for queries
Complementing your existing IT
Kahootz is often used to connect people and teams from inside and outside an organisation. So, to ensure it’s as easy as possible for everyone to work with you, we’ve made sure that users don’t need to download and maintain any special software to use Kahootz.
- Works with any modern browser
- Accessible from any PC, Mac, mobile or tablet
- Seamless integration with all popular email clients
- Direct editing of files from Kahootz in desktop Microsoft Office
- Sharing of Kahootz calendars within Microsoft Outlook
- Inclusion of RSS news and video feeds