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Stakeholder Consultation

Crowd source ideas using stakeholder consultation

Kahootz provides the tools you need to collect and analyse the views of your stakeholders, whether you’re working on an agile project or a business transformation programme.

Survey the views of your team members

The Kahootz survey supports a variety of question types and logic-based routing, making it easy to create and conduct online surveys to gather the opinions of fellow workers and key stakeholders. Real-time summary graphs also give you instant feedback on their views.

Kahootz survey

Discuss issues and ideas in online forums

Topic-based discussion forums are a great way to share expertise and seek assistance from your peers. Forum subscriptions, social @mentions, quick polls and facilities to respond direct from email ensure team members get actively engaged with issues they have a specific interest in.

online forums

Engage stakeholders in document consultations

Need to collect and manage detailed feedback on a draft policy document, contract or product specification? Kahootz Structured Documents are an ideal way for people to comment and answer questions on specific chapters, paragraphs, statements or diagrams.

Engage stakeholders in document consultations

Build custom reports to gain greater insight

Kahootz includes a powerful report writer, allowing you to perform more detailed analysis and data segmentation of all feedback captured via online surveys and document consultations. You can also quickly generate tabular and graphical reports to help inform decision-making.

Data reporting screenshot

Stakeholder consultation FAQs

Read our most common stakeholder consultation questions below.

Involving stakeholders in your consultation process using cloud computing can be incredibly beneficial to your project.

Opening up a line of communication with internal and external stakeholders allows you to learn their perspective and potentially even get new insights about a product, policy or issue.

Having multiple perspectives can give you a competitive advantage and help you make a more informed decision. Alternatively, hearing from your stakeholders may reinforce a decision you’ve already made. It’s always beneficial to consider a problem from a different perspective, so having stakeholder input can be extremely valuable to your project.

Stakeholder input and expertise can help you finish your project on time and within your budget. Involving them in the conversation can mean avoiding potential roadblocks and surprises that might delay your progress by identifying potential risks before they become threats to your project or organization.

Identifying and eliminating these threats also prevents the harm they can bring, whether that’s in terms of your budget, your deadline or otherwise.

Ultimately, stakeholder feedback in your project is a great way to get valuable and knowledgeable perspectives. Their weight as policymakers can help you improve accountability within your own organization as well as with external audiences.

Transparency is important when involving stakeholders in your process; be clear about the outcomes you are hoping to achieve and the steps you are taking along on the way. Being involved in your project can reassure stakeholders as risk bearers, so don’t forget to follow up with your stakeholders to let them know where you are on your project and to get feedback where necessary and desired.

Effective use of stakeholder groups and their input can make or break a project, and it begins with having the technology to invite them into the conversation.

With Kahootz, you have the option to easily and quickly create surveys to get instant feedback. Progress and changes to projects are always a subject of concern for stakeholders, since they will usually affect them directly. Getting feedback helps put everyone at ease, and surveys are the ideal way of doing this.

Online surveys are a great way to emulate a focus group and get the benefits of multiple individual meetings with much less time and effort. Whether you’re looking for public engagement throughout your team or just feedback on new ideas for a smaller group, surveys can help you spot and raise issues before they become a problem.

They’re a great way for everyone to share their views in a safe environment without feeling pressure to agree with others or in fear of being judged.

Stakeholders can also use surveys to make their voices heard before decisions are finalised. This way, they are more likely to stay engaged in the process.

Your surveys should be quick, non-intimidating, and two-way, allowing you to easily generate ideas, decrease risks, and improve project performance in meetings.

It is also important that questions are worded in a way that allows survey-takers to share their thoughts and feelings in detail, rather than just answering ‘yes’ or ‘no’. Questions should be designed to stimulate thoughts and ideas, allowing stakeholders can share more valuable insights.

This will help them to feel that their input is necessary and beneficial, to participate in more discussions, and, ultimately, to give invaluable support to the project.

Agile project management is an iterative approach to project management that focuses on continuous releases and the frequent incorporation of customer feedback. It breaks project processes down into smaller cycles called sprints or iterations. This approach is designed to allow for more flexibility and responsiveness to changes.

This methodology has been shown to expand collaboration, foster the ability to better respond to market trends, and bring forward project completion dates. It encourages more efficient use of resources, greater flexibility and adaptability, the rapid detection of problems, and increased collaboration while still allowing a more fluid process throughout by not requiring as clearly defined goals and processes at the start of development.

With agile project methodology, the end product will be impacted if teams or end users are not collaborating. Communication is key to making sure everyone is on the same page and knows what the end goal is. That’s why having an easy way to keep everyone in the loop is essential.

Cloud computing facilitates agile project management by providing a wide array of tools for managing sprints, budgeting, time tracking, reporting, and customer feedback. This allows teams to focus on their core competencies while taking advantage of the economies of scale and flexibility that the cloud offers.

Stakeholder engagement is especially valuable when implementing agile project management thanks to its facilitation of frequent feedback and collaborative working.

Time management is essential in an agile project management setup in order to keep the team focused and on track, as well as to accommodate the varying priorities of stakeholders. It can be a source of concern for many project owners who want to keep stakeholders looped in but fear that too many check-ins may create too many opportunities for feedback that could put a hold on the team’s progress.

However, with quick communication methods such as the quick polls and online forums included in the Kahootz cloud collaboration software, feedback can be instantaneous, and changes can be made quickly and efficiently, helping you get the most out of stakeholder consultations.

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