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Document Collaboration

Cloud document collaboration made simple

Had enough of looking through long email chains, trying to collate comments on a document? Are you managing multiple versions with no idea which one is the most recent? 

Kahootz makes it easy for you to simultaneously edit a document with external writers, subject matter experts and other key stakeholders in real-time. 

Ready to simplify your document collaboration process? Request a demo of Kahootz today and see how you can streamline your team’s editing, feedback, and publishing workflows. 

What is document collaboration?

Document collaboration is a process of working together on a document. It involves multiple people reading and editing the same document at the same time. This makes it easier for everyone involved in the project and reduces the time spent on checking and double-checking edits.  

Collaborating on a document is beneficial for several reasons. It speeds up the collaboration process and reduces communication overhead. It also reduces the risk of errors and reduces the time needed to check edits by multiple people. There are several different types of document collaboration tools that suit different types of projects. 

Two women and a man talking in front of a computer

Work on the same document, at the same time

Need to develop large policy, specification or proposal documents together? 

Kahootz’s cloud document collaboration tool overcomes the restrictions of file-level locking by allowing online document sharing and editing amongst multiple users and organisations – in real-time! 

Use Microsoft Office? Our in-built Microsoft Word importer means you simply upload your document and get started straight away.  Edit your documents right away, without useless converting and transferring files through platforms. 

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Gather feedback, section-by-section

It’s much easier to review and consult on documents when you can collect and collate opinions on each chapter, paragraph or diagram. 

Kahootz, when used as document collaboration software, makes document collaboration and consultation with many users a breeze, thanks to its fully customisable comment forms and user-definable reporting. 

At a click of a button, you can see all the comments from team members on a particular part of your document. You can analyse and organise them how you wish, thanks to one of our best document collaboration software tools: our intuitive reporting tool.

Engage stakeholders in document consultations

Keep track of changes and contributions

When someone edits a document you want to track it, so you can see who has made the change and also provide feedback if necessary. 

With Kahootz, you have complete visibility into the status of your documents. To make this simple and more transparent, Kahootz’s online document collaboration software maintains a full audit trail of all the changes made to each document section. 

Once you have this information, you can then generate baseline reports and highlight amendments within a specified date range. 

Kahootz change log screenshot

Deliver Complex Documents quickly and efficiently

When distributing complex documents, time is of the essence. With Kahootz, you can rest assured that you will accelerate the delivery of complex documents on time. 

This innovative approach to document delivery ensures that all relevant parties are involved in the process. It allows you to have a more comprehensive and detailed final product. With Kahootz, you can be confident that your complex documents will be delivered promptly, without sacrificing quality or accuracy. 

Publish to your chosen format, with your own custom branding

We make it easy for you to read your documents online. You can export your completed documents directly to Microsoft Word or publish them to PDF, applying your company branding. 

Interactive navigation and search make it easy to find what you need quickly without reading the whole document. 

Document formatting screenshot

Co-authoring documents using Microsoft Office 365

Alternatively, using the native document collaboration function built into Kahootz, you can use your Office 365 account to enable other team members to join in on the co-authoring of Microsoft Office documents. 

You can open, edit and comment on your documents at the same time as other users, see their edits as they are made, and know that all changes are saved automatically within your Kahootz online workspace.  

Since all your Microsoft Office 365 documents are centrally managed via Kahootz, the whole team is ensured always to be working on the latest version of a document, improving team productivity and collaboration overall. 

using microsoft word with kahootz screenshot

Accelerate Proposal Turnaround 

With Kahootz, you can significantly reduce the turnaround time for your proposals. With this feature, you provide your stakeholders with the opportunity to submit their input on time.

You won’t only speed up the proposal creation process but also ensure that the final proposal is of high quality and meets the requirements of all stakeholders. 

Secure Collaboration 

The key to successful cloud document collaboration is security. With Kahootz, your documents are always safe and secure thanks to our use of encryption technologies. 

Kahootz security goes beyond encryption technology. Kahootz provides robust access controls, ensuring only approved individuals can access and edit your documents. 

document management

Explore the benefits across your business

In addition to its robust document collaboration features, Kahootz offers a comprehensive suite of tools that can help streamline your business processes. 

With its intuitive interface and user-friendly design, Kahootz is easy to use and can help you achieve your business goals more efficiently and effectively than ever before. 

Whether you are looking for project management tools to keep your team on schedule or task tracking tools to monitor progress and ensure that everything is moving forward as planned, Kahootz has everything you need.  

Why use Kahootz Cloud Document Collaboration tool?

Cloud document collaboration tools offer numerous benefits, including real-time editing, and increased access to documents from anywhere. However, not all collaboration tools are created equal. 

Kahootz stands out from the crowd with its user-friendly interface, customisable comment forms, and fully auditable change tracking. With the ability to collaborate on documents and gather feedback section-by-section, Kahootz streamlines the document collaboration process and reduces the risk of errors.  

Don’t settle for any collaboration tool when you can have the best. Start a free trial of Kahootz today and experience the benefits of cloud document collaboration. 

Start your FREE 30-day trial.

Join hundreds of thousands of people across public sector organisations, enterprises and not-for-profits
who are using Kahootz to collaborate anytime, anywhere. No upfront commitment required.