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Virtual Meeting Room

Virtual meeting room software for connecting people, wherever they're based

What is a Virtual Meeting Room?

A virtual meeting room is a video call where multiple individuals attend a virtual meeting via a device connected to the internet, replicating a similar scenario to a meeting face-to-face. A virtual meeting room typically uses web conferencing software, along with the appropriate hardware such as web conferencing cameras and microphones for a high-quality experience. Attendees may simply discuss what’s on their agenda, or may also share their screens and take others through presentations and documents.

Keep up-to-date anytime, anywhere

Providing instant access to conversations, important documents, and tasks, Kahootz makes collaboration with board, committee and working party members easy – wherever they’re based.  

Work smarter between meetings

Getting people together for meetings is expensive, and not always easy when they’re dispersed across the country or world!

Kahootz online workspaces provide you with a virtual meeting space where members can easily join meetings, whether they’re at home or on the move.

Arranging meetings can be tricky – especially when you can’t see your colleagues’ availability.

All you can do is send emails back and forth trying to find a suitable date, which is time-consuming, to say the least.

In Kahootz, you can use shared team calendars to give everyone an overview of each others’ schedule.

You can also create new meetings, send out invites, reference relevant documentation and provide conference calling numbers and codes.

Calendar view screenshot

A data breach would be a disaster for your organisation – especially if you’re handling highly sensitive information.

Kahootz has some of the industry’s most stringent security measures in place. That’s why security-conscious organisations such as the Ministry of Defence and NHS England trust us with their data.

When your data is stored in Kahootz and in the cloud, you have full access control over who can view and edit sensitive information such as board papers and committee reports.

NHS screenshot

Actions that come out of meetings are often not recorded. Whether left on a post-it note or verbally agreed, they are usually forgotten about when other priorities come up.

Using Kahootz’s task management function, you can assign tasks with associated priorities and due dates to one or more team members. Automatic reminder emails are also sent to ensure they stay on track.

Workstream screenshot

Editing and commenting on documents via email can be frustrating. It’s easy to lose track of changes and an impossible task to collate the comments from all your team members.

Document management features in Kahootz include version control, co-authoring, and review and approval workflows, so comments and ideas are shared and retained in one secure online workspace, rather than across multiple messages.

Edit documents directly icon graphic
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