Defence Share is the Ministry of Defence’s (MOD) primary collaboration tool. Introduced in 2015 and powered by Kahootz, this secure collaboration tool allows the MOD to safely share “OFFICIAL-SENSITIVE” information—the highest UK security classification level—with partners, other agencies, and even allied nations over private networks and public internet channels.
Given that the MOD routinely collaborates with and engages various partners, suppliers, and other stakeholders on its projects and initiatives, it is imperative for it to have a secure platform to mitigate risks. The Strategic Defence Review (2025) was delivered securely, speedily, and reliably thanks to Defence Share, the Ministry of Defence’s primary collaboration tool.
In everyday usage, as the MOD works on various projects for national security, Defence Share enables safe and effective information sharing. It powers defence industry collaboration across the United Kingdom and beyond, allowing the MOD to enjoy a more modern, agile, and effective way of working thanks to its impeccable security standards and flexible scalability.
This tool was first adopted by the MOD Defence Equipment and Support (DE&S) but has since been made available across the entire Ministry. Now, and for the foreseeable future, thanks to a recent contract extension in Feb 2025 between the MOD and Kahootz, Defence Share will provide a strong and stable foundation for secure defence collaboration.
In-Depth Scrutiny of Kahootz
To maintain the highest standards of security for its cloud-based tools and software, the government follows the G-Cloud 14 digital marketplace framework. This framework, managed by Crown Commercial Services, essentially provides an online catalogue of secure cloud-based services for public sector entities to peruse and select from.
Kahootz is listed on G-Cloud 14 and adheres to all 14 of the government’s cloud security principles and built around the Secure by Design approach.. Numerous other tools, including cloud collaboration platforms, are also featured on G-Cloud 14, yet the MOD selected Kahootz over alternative options. Those seeking secure enterprise collaboration software may wish to do the same, and you can contact the Kahootz team today for your demo.
Here is what sets Kahootz apart:
Capabilities
Kahootz provides numerous features suited to defence collaboration. These include shared workspaces (where agencies can work side-by-side, sharing and exchanging information and ideas in a private and secure space) and secure file sharing, which allows teams to send files to one another in a much safer way than conventional methods like email.
This is invaluable for defence collaboration and supply chain security, which often involves sharing OFFICIAL-SENSITIVE information and files among different entities.
Ease of Network Access
Kahootz’s technology makes connecting to and starting work on the cloud collaboration platform easy, with minimal delays and without compromising security.
This matters more than ever at a time when the MOD is now likely to work with partner agencies, suppliers, and other stakeholders operating in various locations around the world. They all need to be able to access the relevant files and collaborative workspaces safely through their own networks and devices. Kahootz enables this, empowering the MOD to pursue more agile working methodologies.
Security Controls
Certified to ISO 27001 international security standards, Kahootz provides the secure bedrock entities like the MOD need to carry out their work in the safest way possible. All Kahootz staff also undergo BS7858 background checks, and Kahootz actively encourages vulnerability disclosure and reporting, as well as putting its service to the CHECK test, to maintain the highest standards of data protection at all times.
