Product update: Introducing Kahootz Public Forms

In today’s fast-paced digital environment, organisations need efficient ways to collect information from external stakeholders. We’re excited to announce a powerful new enhancement to our Enterprise offering: Public Kahootz Forms – a feature that extends the reach of your Kahootz databases beyond your workspace boundaries.

Bridging the External Data Gap

While Kahootz has long offered robust database and form functionality for internal collaboration, many organisations need to gather information from people outside their Kahootz workspaces. Our new Public Kahootz Forms feature addresses this challenge by allowing Enterprise clients to create shareable forms that can be accessed via public links – no Kahootz account required.

Case Study: Supplier Registration Made Simple

Consider Sarah, a procurement manager at a medium-sized public sector organisation. She needs to create a streamlined process for supplier registration that:

1. Captures consistent information from potential suppliers
2. Reduces administrative overhead
3. Creates a centralised database of supplier information
4. Simplifies the initial stages of supplier engagement

Using Kahootz’s Public Forms, Sarah quickly creates a comprehensive supplier registration form with fields for company details, contact information, services offered, accreditations, and supporting documentation. She then:

• Generates a public link for the form
• Shares this link via email with potential suppliers
• Sets an expiry date to align with her procurement timeline
• Watches as supplier data automatically populates her database

The result? A significant reduction in email exchanges, standardised data collection, and a single source of truth for all supplier information – all without requiring suppliers to create Kahootz accounts.

Key Benefits of Public Data Entry Forms

• Streamlined External Data Collection: Gather information from non-Kahootz users without creating accounts
• Consistent Data Structure: Ensure all submissions follow your predefined database format
• Time-Limited Availability: Set specific timeframes for form accessibility
• Security Control: Generate new links when needed to manage access
• Seamless Integration: All submissions flow directly into your existing Kahootz databases

Getting Started with Public Data Entry Forms

Enterprise clients can access this feature through the Database management controls:

1. Navigate to “Manage Database” for your chosen database
2. Select the “Public data entry form” option
3. Enable the feature using the switch under Settings
4. Configure your preferences, including availability dates
5. Save to generate your shareable public link

Remember that while your form is public, it remains connected to your secure Kahootz environment, with all data protected according to our rigorous security standards.

Experience it Yourself

Want to see how these forms appear to external users? Try completing our External Collaboration User Survey.

Enterprise-Exclusive Capability

Kahootz Public Forms are currently available exclusively to Kahootz Enterprise clients. If you’re interested in upgrading to access this and other premium features, please get in touch with our team to discuss how we can enhance your collaborative capabilities.

By extending your data collection beyond workspace boundaries while maintaining security and structure, Kahootz Public Forms represent another step in our commitment to making collaboration seamless, regardless of where your stakeholders are located.