Or for more information:

01488 648468 Have a chat with one of our team.
Need more information? Please get in touch.
Free Demo

Secure virtual data rooms for managing complex deals

Kahootz’s secure virtual data rooms enable your procurement teams to exchange confidential information with contractors, specialists, and legal counsel, safely collaborating wherever they are located.

What is a virtual data room?

A virtual data room is a secure online repository for storing and distributing sensitive documents.

In the realm of software, a virtual data room serves as a secure workspace to share confidential files with selected members. It provides features like access control at various levels, full visibility of document activity, and the ability to set up data rooms quickly, making it an essential tool for managing complex deals involving the exchange of sensitive information.

Download Our Collaborative Procurement Guide

Exchange confidential information with key personnel 

Choosing Kahootz as your virtual data room provider ensures that you’re partnering with a trusted and secure platform.

Why choose Kahootz as your virtual data room provider?

Kahootz is a reliable solution that goes beyond traditional virtual data rooms. It offers a comprehensive platform for secure collaboration and efficient project management. Kahootz allows you to have full control over your data, providing complete visibility of document activities and controlled access at various levels. Trusted by government departments like the UK’s Ministry of Defence, Kahootz provides trusted security credentials and exceptional support.

Access to a single source graphic

Secure data room software trusted by government

The security of yours and key partners’ data is paramount when negotiating complex deals involving the sharing of sensitive information.

Independently audited and trusted by government departments such as the UK’s Ministry of Defence, Kahootz has all the security credentials required to store and manage your highly sensitive documents and information.

An altogether safer cloud collaboration service

Controlled access at all levels

When working on confidential deals, the last thing you want to do is provide the wrong people access to key documents. In Kahootz’s virtual data rooms, you can set access controls at workspace, folder, content and team level to prevent this.

Edit documents directly icon graphic

Have full visibility of document activity

It’s not enough to simply upload a document and hope someone has read or downloaded it. You need to know about every interaction.

Kahootz preserves accountability by providing you with a full audit history of document submissions and downloads so you can see for yourself what’s been happening.

To ensure open and fair dealing, it’s possible to setup simultaneous notifications and shared access to tender documents, submission timetables, announcements, searchable FAQ databases and much more.

Setup online deal rooms in a matter of minutes

With most deals being time sensitive, you don’t want a platform that’s going to take days or weeks to setup.

In Kahootz, using pre-defined workspace templates, you can create a secure data rooms for dialogue with a specific supplier or consortium in a matter of minutes.

Kahootz workspace templates

Kahootz stands out from other virtual data room providers with its trusted security credentials, including being independently audited and trusted by government departments like the UK’s Ministry of Defence.

Kahootz offers full visibility of document activity, controlled access at all levels, and the ability to set up online deal rooms quickly using pre-defined templates. In addition to offering secure document storage and distribution, Kahootz provides powerful document collaboration and file-sharing capabilities. Kahootz, you can collaborate with your team members, edit documents together, and share files securely.

Kahootz has undergone independent audits to ensure its security credentials. By combining security, controlled access, full document activity visibility, and other security features, Kahootz provides a robust and trusted platform for managing sensitive information and complex deals.

Who are some of the trusted organisations that use Kahootz?

One notable example is the UK’s Ministry of Defence, which relies on Kahootz’s secure virtual data rooms to safeguard and manage highly sensitive documents and information.

In addition to government departments, Kahootz is also used by various other trusted organisations in different industries. These organisations recognise the importance of secure and efficient data management, especially when dealing with complex deals and projects.

By choosing Kahootz, you can join the ranks of these trusted organisations and benefit from the same level of security and reliability.

Kahootz provides exceptional support for its users, ensuring that you have access to the assistance you need throughout your experience with the platform.

Whether you are just starting and need guidance on setting up your virtual data room, or you are facing technical difficulties and require troubleshooting assistance, Kahootz’s support team is there to offer prompt and effective solutions. We understand the importance of providing timely support, and they are dedicated to ensuring that you have a smooth and seamless experience with the platform.

Setting up a virtual data room with Kahootz is a quick and efficient process. Using pre-defined workspace templates, you can create a secure data room for dialogue with a specific supplier or consortium in a matter of minutes. This allows you to expedite the setup process and start collaborating and sharing sensitive documents without unnecessary delays.

Using a virtual data room offers numerous benefits for companies and organisations, especially in our increasingly digital world.

Confidentiality and Non-Disclosure

One of the main features and benefits of virtual data rooms is their inherent confidentiality and non-disclosure.

Access controls at various levels ensure that only authorised individuals can access specific documents or information. This is particularly important when handling sensitive material, such as proprietary information, financial data, or personal details.

By using a virtual data room, you can ensure that your confidential information remains secure and that non-disclosure agreements are upheld.

Streamlined Due Diligence

Virtual data rooms are instrumental in streamlining the due diligence process. This is particularly essential during mergers and acquisitions, fundraising, IPOs, or any financial transactions requiring a comprehensive document audit.

Virtual data rooms allow for the secure and organised storage of all necessary documents, making them easily accessible for review. They also provide tools for easy searching and sorting of documents, which can significantly speed up the process.

The ability to access these documents anytime, from anywhere, ensures that due diligence can be conducted efficiently, without unnecessary delays.

Compliance and Legal Safeguards

Compliance and legal protections are additional advantages of utilising virtual data rooms. These online repositories provide a secure environment to store and access essential documents, ensuring that your organisation complies with legal requirements and regulations.

With comprehensive audit trails, you can track every action taken regarding your documents, including who has viewed or downloaded them and when. This level of transparency is useful for showcasing compliance during audits or legal proceedings.

Furthermore, the secure nature of virtual data rooms helps to prevent data breaches, protecting your organisation from potential legal and financial repercussions.

Enhanced Project Management Capabilities

Virtual data rooms offer enhanced project management capabilities. With all your documents stored in one secure location, managing projects, collaborating with team members, and tracking progress is easier. You can control who has access to what information, making it easier to delegate tasks and responsibilities.

With the ability to track document activity, you can maintain accountability and ensure everyone is on track. This level of organisation and control can significantly improve the efficiency and effectiveness of your project management efforts.

Cost Effective

Using a virtual data room can be a cost-effective solution for managing your data. Traditional methods of data management often involve substantial costs, such as the expenses associated with physical storage spaces, document printing, and transportation. In contrast, a virtual data room eliminates these costs since all documents are stored and shared digitally.

The increased efficiency and improved workflows that a virtual data room provides can also contribute to cost savings in the long run.


What Our Customers Say

"Our supply chain is extensive and Kahootz is helping us provide our engineering teams and suppliers with as much flexibility as possible when engaging with them.."

“We selected Kahootz Enterprise because it met our needs for an affordable, easy-to-use, agile collaboration platform, that could be adapted by our personnel and partners to meet different use cases..”

“The proof that Kahootz truly works has been our ability to empower so many members and staff across so many regions to setup and run their own powerful online communities.”

“Kahootz has also helped speed up decision making. The fact that we can just create a workspace quickly, add some users and know that it’s safe and secure has helped us immensely.”

Start your FREE 30-day trial.

Join hundreds of thousands of people across public sector organisations, enterprises and not-for-profits
who are using Kahootz to collaborate anytime, anywhere. No upfront commitment required.